Because administration is such a broad category, there are many different administrative job titles. Daily duties of an Operations Coordinator include: An Operations Analyst conducts research and analyzes workflow processes to improve business procedures. Administrative workers are those who provide support to a company. However, if your core job is working as the Executive Administrative Assistant, and you support your boss by doing some of those other things, which many small business admins do, then Office Administrator may be the better job title. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. I reviewed Operations job titles searched for by candidates (and employers!) Entry Level – Operations Intern, Operations Management Trainee, Operations Assistant, Global Operations Intern, Entry Level Operations Analyst. Functional Title vs. They might also perform other related clerical duties. An Operations Engineer uses data to create reports and make recommendations for the improvement of workflow. Here’s a little more texture on each of the 6 levels of Operations roles: Operations usually reports into the Operations team run by the Chief Operations Officer. Below is a list of common administrative job titles organized by job type. Office Coordinator ; Office Administrator ; Office Assistant ; Office Manager; Office Clerk; Front-Desk Assistant ; Data Entry Clerk ; Data Entry Specialist; Department Coordinator ; Administrative Coordinator ; Administrative Assistant; Administrative Services Assistant ; Administrative Aide ; Administrative Associate ; Administrator “…an Operations employee contributes to making an employer’s wheels run less expensively with fewer squeaks and bumps.”. They ensure proper shipment of items, track shipments, and maintain inventory. In his book, Chief of Staff: The Strategic Partner Who Will Revolutionize Your Organization, Tyler Parris posits that “one leader’s chief of staff is a high-powered executive assistant, while another’s is a vice president, with most chiefs of staff falling somewhere in between.”He also lays out the continuum of complexity of tasks in a helpful way. Caddie or carrier. A secretary or administrative assistant working exclusively for one particular person. I learned transcription through a court reporting program at a college. I will soon be reviewed, and would love to go in and make a great case for a new job title … It displays the employee’s rank, duties, and responsibilities. Becoming an administrative assistant is easy with our help. However, some job titles describe very different types of jobs. However, this page has not been updated with the latest job titles of administrative professionals yet. A business title is a job title in a corporation or organization. Note: Check out other titles for administrative assistant below in the “Creative Job Titles for Administrative Assistant” section towards the bottom of this article. Here’s a typical org chart of Operations position titles. Business titles can be everything from CEO to … A Director of Operations is also responsible for monitoring workflow and ensuring optimal productivity and performance across an organization. Which of the following is an administrative responsibility of a medical assistant? Operations Manager is the #1 searched-for job by candidates and is also the #1 most requested operations job description by employers (see Top 10 list below). A secretary, also known as a personal assistant (PA) or administrative assistant, has many administrative duties.The title "secretary" is not used as often as in decades past, and responsibilities have evolved in response to the technological age, requiring knowledge in software such as the Microsoft Office suite of applications. This generally includes answering phones, taking memos and maintaining files. # of job title searches per month: 600; Business Operations Specialist: 150 . The American Medical Technologists (AMT) is a certifying agency for all of the following EXCEPT_____. These clerks produce and maintain financial records for companies. Some of these titles, like “administrative assistant” and “program administrator,” refer to jobs with very similar duties. Here's a list of similar words from our thesaurus that you can use instead. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. # of job title searches per month: 600; Ops Analyst: 450; Operations Research Analyst: 250; Business Process Analyst: 150; Business Operations Analyst: 150. Operations Assistant. Finally, there are a number of administrative jobs. Here are some examples: When you get to the individual contributor level of Operations positions, there is more granularity. A. filing patient records ... A. receptionist B. another medical assistant C. physician D. nurse. Sometimes the title of “Executive Assistant” may not seem specific enough to capture the depth of someone’s work. In addition to the sources cited above, special thanks to these experts on operations titles: My team and I share this research on Operations job titles to help you optimize your own titles. assistant. Most widely used now is “administrative assistant,” but in today’s high-tech and customer-focused marketplace, the titles are changing again. They answer phones, greet customers, and answer questions about the organization. Noun. A VP of Operations develops new processes and makes recommendations for streamlining processes based on research by other Operations employees. The title of secretary was originally used by military leaders, heads of state and even popes to refer to their most trusted confidants -- to the ones they could trust and rely on without reservation. The duties may vary according to the nature and size of … An employee who works in an office, especially one engaged in clerical or administrative work. Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place. A Director of Operations is sometimes known as the COO in larger organizations. Check out our writing a resume summary guide, if you want more help with this part. There is a relatively new type of medical profession that combines the role of a medical doctor with that of a hospital administrator, known as hospitalist. They often steer-clear of high-level, technical tasks and stick to filing, emailing, or other important tasks. The position is largely clerical but requires specific knowledge of escrow procedures, title searches, tax encumbrances and real estate closings. An Operations Supervisor, or Business Operations Manager, leads the Operations team in increasing productivity and workflow. Is it sufficient for people to know that you’re a Virtual Assistant, Online Professional or Freelancer, OR is it MOST important that they know the skills you possess? However, administrative assistants often have a higher degree of responsibility. Functional job titles are common in organizations, and follow the philosophy that the best title for a particular position is … An Operations Assistant works directly with an Operations Manager to ensure a smooth workflow. Editorial assistant. An Operations Assistant is an entry-level role and completes administrative tasks that are related to the day-to-day activities of an organization. How to Become an Administrative Assistant. Operations and Administrative jobs are also a common overlap. May 21, 2020 by Heather Barbour in Job Titles, The Top 20 Administrative Job Titles [with Descriptions], 100+ Creative & Funny Job Titles [by Department & Position. personal assistant. Administrative work can encompass a wide variety of duties. They might answer telephones, file records, type and maintain documents, and assist clients. I’ve included a brief description for each as well as the # of job title searches per month by employers. Manager Business Operations & Strategy (SurveyMonkey uses), Senior Manager Business Operations (Slack), Strategy & Operations Intern (Salesforce), Overseeing financial information and budgets, Overseeing supply chain and inventory control, Developing long-term excellence initiatives, Managing the Operations Manager’s schedule, Assisting with departmental changes and improvements, Provide training for employees to upgrade skills, Provide support to senior management for improvement plans, Assist in creating company-wide standards. Administrative assistants may also be in charge of sending and receiving … They might do some of their data recording in an office but often spend time tracking inventory in the company's warehouse. Operations Job Titles and Descriptions — A list of the top 11 Operations job titles and descriptions that employers request. What Are My Options If I Pursue a Career in Management? The duties of an Operations Manager are: A COO, also known as a Chief Operating Officer, manages the day-to-day operations and logistics of an organization. Office Manager An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. Use this list when searching for a job in administrative work. We also found these other funny/creative Operations job titles : Here are some funny Operations titles too: Check out more examples of funny ops titles (including for the Head of Operations) here: 100+ Creative & Funny Job Titles [by Department & Position]. Fortunately, a plethora of other titles for Executive Assistant (EAs) may provide a more robust indication of an Executive Assistant’s duties and strengths. Here is a simple definition from Operations Job Titles Explained (Monster) article. A Director of Operations helps senior management develop long-term business strategies and manages the planning of department budgets and objectives. aide. Some companies use the terms "secretaries" and "administrative assistants" interchangeably. Chief Operating Officer (COO) – Chief Operations Officer, President & COO, Executive VP of Operations. General Office Clerks: General office clerks perform a variety of administrative tasks. Administrative Jobs: Options, Job Titles, and Descriptions, Here Is a Comprehensive List of Healthcare and Medical Job Titles, Accounting Careers: Job Options, Titles, and Descriptions, Nonprofit Careers: Options, Job Titles, and Descriptions, Grocery Store Careers: Options, Job Titles, and Descriptions, Administrative Assistant Resume Example and Writing Tips. # of job title searches per month: 3,200; Operations Director: 250. Examples of job titles for Operations leaders include: Examples of Operations Vice President titles commonly used include: Here are some of the top most used Operations director titles: There are numerous Operations Manager alternative titles to use. The 20 Most Searched-For Operations Titles — A pie chart of the top 20 Operations positions that candidates search for on Google. So if your manager says “in our company you can go from administrative assistant level 1 to AA2 to AA3 and then executive assistant to senior executive assistant to chief administrator (or whatever title),” you are following his or her plan for your career and not your own. Information Clerks: Information clerks perform a variety of clerical duties. An Operations Coordinator works with an Operations Manager to ensure the goals, meetings, and schedules of each department work in harmony. They are often the first point of contact for clients and customers. Most administrative assistant duties revolve around managing and distributing information within an office. Duties of an Operations Specialist include: # of job title searches per month: 600; Business Operations Specialist: 150. Administrative Assistants and Secretaries: Secretaries and administrative assistants perform a variety of administrative and clerical duties. Receptionists: Receptionists perform a variety of administrative tasks. These clerks typically require a high school diploma, while bookkeepers, accountants, and auditing clerks require some postsecondary education. Material Recording Clerks: Material recording clerks track product information. Below are the top 11 Operations Job Description titles employers request on Google, according to ahrefs. They might answer phones and support customers, organize files, prepare documents, and schedule appointments. The administrative field is the only field that I can think of that relies heavily on using the word “assistant” in the job title. You might also use this list to encourage your employer to change the title of your position to better fit your responsibilities. — Best practices on roles and department names. But it was the same skill – transc… Other tasks of an Operations Analyst include performing statistical analysis, assessing the market environment, and verifying employee performance files. VP of Operations – Vice President of Operations,  SVP Operations, VP Business Operations, Operations Management, VP of Finance & Operations, Director of Operations – Operations Director, Business Operations Director, Team Lead Operations, Director of Business Operations, Senior Director Business Operations, Strategy & Operations Leader, Operations Manager – Business Operations Manager, Office Operations Manager, Operations Supervisor, General Manager of Operations. One of the most used alternative job titles for administrative assistant is secretary. Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… Generally, Administrative Assistant or Executive Assistant is more the correct title if you’re supporting a person directly, and Office Manager if you’re the support for a larger group or team of people at a specific location (i.e. Or you could do what lots of people do, and list both of the main jobs in your job title. They often gather information to help the company. There may also be specifics added to the title, such as executive assistant to the CEO or the President Administrative Title. A: Other common job titles for an executive assistant include executive secretary and executive administrative assistant. Person who goes out of his way to please others. For more information about each job type, check out the Bureau of Labor Statistics’ Occupational Outlook Handbook. There are also financial clerks who perform less specified duties, such as carrying out financial transactions and helping customers. Administrative work can encompass a wide variety of duties. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. This mini-report is the latest chapter in Ongig’s Job Titles: The Definitive Guide. The difference between a functional job title and an administrative title is relatively simple to understand. Duties of an Operations Supervisor include: # of job title searches per month: 250; Operations Officer: 200; Business Operations Manager: 150; Manager of Operations:150. administrator. Most large companies have an Operations department and usually, it is simply called “Operations”. After scouring the career pages of top public companies we found: You will notice that depending on the size of a company and the industry it serves, job categories may vary. Financial Clerks: This job type includes bookkeeping, accounting, and auditing clerks. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials. The 23 Hard and Soft Skills That Hiring Managers Want. The most common job titles for administrative professionals are administrative assistant and executive assistant. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. A number of words—many precise in meaning, as well as colorful and/or pejorative—exist to assist you in describing someone who works below another person. C. physician. These range from upper-level administrative jobs, like a medical director, to jobs like hospital administrative assistants. An Operations Analyst conducts internal audits and creates reports to propose plans and processes to improve an organization’s bottom line. Here are fifty synonyms for assistant. A COO manages major company-wide changes and communicates across departments to ensure proper workflow. The may also assist customers either on the phone or in person. Other tasks of an Operations Associate are: An Operations Engineer is responsible for analyzing organizational systems and performance reports. Bill and Account Collectors: Bill and account collectors help manage and maintain the finances of a company. Individual Contributors – Operations Coordinator, Operations Specialist, Operations Analyst, Operations Engineer, Process Engineer, Program Manager, Project Manager, Business Operations Specialist, Operations Technician, Operations Consultant. 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